My assistant(s) checks and clears the inbox at 11am and 3pm PST.ģ) For the 1% of e-mail that might require my input for next actions, I have a once-daily phone call of 4-10 minutes at 4pm PST with my assistant.Ĥ) If I’m busy or traveling abroad, my assistant leaves the action items in numerical order on my voicemail, to which I can respond to in a bullet-point email.

is the default I give to new acquaintances, which goes to my assistant.Ģ) 99% of e-mail falls into predetermined categories of inquiries with set questions or responses (my “rules” document is at the bottom of this post - feel free to steal, adapt, and use). Let me explain the basics, followed by tips and exact templates for outsourcing your own inbox:ġ) I have multiple e-mail addresses for specific types of e-mail (blog readers vs. Rather than spending 6-8 hours per day checking e-mail, which I used to do, I can skip reading e-mail altogether for days or even weeks at a time… all with 4-10 minutes a night… Here’s the upshot: I get more than 1,000 e-mail a day from various accounts. For the last 12 months, I’ve experimented with removing myself from the inbox entirely by training other people to behave like me. If you could hire someone else to be spend countless hours in your inbox instead of you? What if you never had to check e-mail again?

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